Written by the Royal Limo Services dispatch team. Updated September 24, 2026.
Quick answer: A roadshow day is not a series of rides — it’s one vehicle and one chauffeur held for the whole day, because the schedule will change and nobody on the team should be rebooking transport between meetings. Book it hourly: the Mercedes S-Class at $200/hr for a principal, a premium SUV when two or three travel together, and a Sprinter when the whole team moves. Rates are all-inclusive, so an eight-hour S-Class day is $1,600, with gratuity, taxes and tolls included. Call (866) 811-0999.
Roadshows and Executive Itineraries: Day Holds, Schedule Changes, Vehicle Choice and How It’s Billed
Investor day or site visit coming up? Send the draft itinerary — we’ll tell you the hours and the vehicle to book.
Why a Day Hold, Not Individual Rides
| Booking separate rides | An hourly day hold |
|---|---|
| Every schedule change means a new booking | The vehicle waits; changes cost nothing |
| Someone on the team manages transport all day | Nobody does |
| Bags and materials move between vehicles | They stay in the car |
| A different chauffeur each leg | One chauffeur who learns the day |
| Wait time charged at each stop | Included in the hours |
| A meeting running long becomes a problem | It becomes nothing |
The test is simple: if there are three or more stops, or any waiting, the day hold costs less and behaves better.
The Itineraries We Run
Investor and financing roadshows
Back-to-back meetings across the Loop, West Loop and the suburbs, often with a lunch presentation in the middle and an airport bookend on both ends. Discretion matters — chauffeurs are briefed to stay out of conversations and the cabin is treated as a working space.
Board and leadership visits
Arrivals from O’Hare or a private terminal, hotel, office, dinner, and departures the next day. Often several vehicles arriving at once, coordinated from one dispatch.
Site and plant visits
Suburban and out-of-region facilities in one day, with drive legs long enough that the vehicle choice matters. Premium SUVs and S-Class for comfort over distance.
Press and media days
Six to ten stops on a tight clock, with the vehicle holding between them and staging arranged where the venues are awkward.
Recruiting and candidate days
Airport pickup, office, lunch, second site, return to the airport. The candidate’s whole impression of the company starts at the curb.
Multi-city legs
When the roadshow continues beyond Chicagoland, long-distance and interstate legs are quoted per route rather than per hour.
Choosing the Vehicle
| Travelling | Vehicle | Rate |
|---|---|---|
| One principal, sometimes with a colleague | Mercedes S-Class | $200/hr |
| Two to four with materials | Premium SUV — Escalade or Navigator | From $130 |
| Full team, five to fourteen | Sprinter | From $300 |
| Board member or major investor | Maybach or Rolls-Royce | From $650/hr |
| Assignments requiring protection | Armored Escalade | Quoted per assignment |
All-inclusive: gratuity, taxes and tolls are in the rate, and nothing is added afterwards. Hourly minimums apply: {{HOURLY_MINIMUM}}
Planning the Day
- Send the draft itinerary — stops, times, and which are firm
- We advise the hours, including buffer for the meetings that always run long
- Vehicle and chauffeur assigned and held for the day
- One dispatcher for the whole itinerary
- Changes on the day go to the chauffeur or dispatch — not into a booking app
Build in the buffer. The most common planning error on a roadshow is booking the hours the agenda says rather than the hours the day takes.
Schedule likely to move? That’s exactly what the day hold is for — the clock covers it.
Airport Bookends
Most roadshows start and end at an airport or a private terminal. Arrivals are flight-tracked, with meet-and-greet inside the terminal when the traveller is a guest rather than staff, and departures timed against the day’s last meeting. See airport transportation and private jet and FBO service.
Billing
Roadshows sit naturally on a corporate account: the day is quoted up front, cost centers are applied, and the whole itinerary appears on one monthly invoice alongside the rest of the company’s travel. See our corporate and convention transportation page, and set the account up before the first roadshow rather than during it.
About the Dispatch Team
This guide was written by the dispatch team at Royal Limo Services™, based at 5600 N River Rd in Rosemont, minutes from O’Hare. We coordinate executive itineraries across Chicagoland daily. 5.0 stars across {{REVIEW_COUNT}} verified Google reviews · BBB A+ accredited · National Limousine Association member · Trusted by 3,000+ Chicagoland businesses · 2025 and 2026 World Luxury Travel Awards — Best Chauffeur Limo Service, North & Central America. Dispatch answers 24/7 at (866) 811-0999.
Roadshow Transportation FAQs
Should a roadshow be booked hourly or as separate rides?
Hourly. With three or more stops or any waiting, a day hold costs less and handles schedule changes without a rebooking.
What does a full day cost?
An eight-hour S-Class day is $1,600 all-inclusive. SUVs and Sprinters are quoted from their own rates.
Is waiting time charged separately?
No. Waiting is what the hours cover.
What if meetings run long?
Tell the chauffeur. If the day runs past the booked hours, additional time is added at the same rate.
Can the same chauffeur stay with us all day?
Yes — that’s the point of a day hold.
Can we leave materials in the vehicle between stops?
Yes.
Do you handle several vehicles for a larger team?
Yes, coordinated from one dispatch and billed together.
Can you cover suburban site visits?
Yes, and out-of-region legs are quoted per route.
Do you track flights for the arrival leg?
Yes, on every airport arrival, with meet-and-greet available.
Is gratuity included?
Yes — along with taxes and tolls.
Can this be billed to a corporate account?
Yes, with cost centers applied and one monthly invoice.
How much notice do you need?
As much as you have. Roadshow dates firm up late, so call as soon as the window is known.
Plan a Roadshow Day
Request a quote · Call 24/7: (866) 811-0999 · Head office: 5600 N River Rd, Suite 800, Rosemont, IL
Related: corporate and convention transportation · hourly chauffeur service · executive limo service · S-Class limousine · airport transportation · our fleet
