Written by the Royal Limo Services dispatch team. Updated September 24, 2026.
Quick answer: A corporate account turns ground transportation from an expense-report problem into a line item. You get monthly consolidated billing, multiple authorized bookers, cost centers on every ride, standing reservations for recurring routes and one dispatcher who knows your travelers — across the whole fleet, from a $90 sedan transfer to a Rolls-Royce for a board visit. Setup takes one call, and monthly billing is available for qualified business accounts. {{ACCOUNT_TERMS}} Call (866) 811-0999 or see our corporate and convention transportation.
Corporate Accounts in Chicago: What They Include, How Billing Works, Who Should Open One and What to Have Ready
Tired of chasing ride receipts? One invoice a month, coded to the right cost centers.
Who Should Open One
| If your company… | An account pays for itself because… |
|---|---|
| Flies executives out weekly | Standing reservations replace fifty bookings a year with one setup |
| Hosts visiting clients or candidates | Guest rides bill to you, not to the guest, and the arrival reflects on you |
| Runs conventions or trade shows | Multi-day programs are quoted and invoiced as one project |
| Has several people booking rides | Assistants and office managers book against one account with shared history |
| Needs a duty-of-care record | Every ride is logged — traveler, time, chauffeur, route |
| Moves teams, not just individuals | Sedans through Sprinters on the same account and the same invoice |
The threshold is lower than most people assume. If two or three people book rides in a month, the paperwork saving alone justifies it.
How the Billing Actually Works
| Element | How it works |
|---|---|
| Invoicing | One consolidated monthly invoice for every ride on the account |
| Payment terms | {{PAYMENT_TERMS}} |
| Cost centers | Applied per ride, so travel lands in the right department, project or client budget |
| Trip notes | Passenger, purpose and reference captured at booking |
| Rates | All-inclusive — gratuity, taxes and tolls in the number, no surge to reconcile |
| Approval controls | {{APPROVAL_CONTROLS}} |
| Qualification | {{ACCOUNT_QUALIFICATION}} |
The reason finance teams like it: a month of executive travel arrives as one predictable document rather than a dozen receipts with different tips, tolls and surge amounts attached.
Standing Reservations
Anything recurring gets set once and left alone:
- The weekly airport run — same day, same time, same vehicle class
- A regular office-to-office route
- Monthly board or leadership meetings with several arrivals the same morning
- A daily chauffeur hold for visiting leadership
- Scheduled client pickups on a known cycle
Travel weeks move — call or text dispatch and we adjust that week without rebuilding the series.
One Account, Every Level of Travel
This is where an account earns its keep at Royal specifically. The same account covers:
| Occasion | Vehicle |
|---|---|
| Staff airport transfer | Sedan from $90 or SUV from $110 |
| Client pickup | Premium SUV from $130 or premium sedan from $150 |
| Executive or investor day | Mercedes S-Class at $200/hr |
| Team or convention shuttle | Sprinter from $300 |
| Board member or major client | Maybach or Rolls-Royce |
| Protected movement | Armored Escalade, quoted per assignment |
No second vendor for the top end. The company that handles the Tuesday airport run also handles the board visit and the convention program.
Convention or board week coming up? Programs are quoted as one project and invoiced with the rest of the month.
What to Have Ready
- Your typical travel pattern — routes, frequency, usual airports
- Authorized bookers — who can book and who approves
- Billing contact and invoicing preferences
- Cost center structure, if you use one
- Vehicle preferences by traveler or role
- Anything recurring that should become a standing reservation
Setup takes one call. Bring those six and the account is open the same day.
How Your Team Books Afterwards
- By phone — 24/7 dispatch, with your account and preferences on file
- Online through the reservation system
- In the app, for travelers who prefer to manage their own trips
- By email to your dispatcher for programs and multi-vehicle days
Whichever route they use, it lands on the same account and the same invoice.
About the Dispatch Team
This guide was written by the dispatch team at Royal Limo Services™, based at 5600 N River Rd in Rosemont, minutes from O’Hare and the convention district. We manage corporate programs for businesses across Chicagoland. 5.0 stars across {{REVIEW_COUNT}} verified Google reviews · BBB A+ accredited · National Limousine Association member · Trusted by 3,000+ Chicagoland businesses · 2025 and 2026 World Luxury Travel Awards — Best Chauffeur Limo Service, North & Central America. Dispatch answers 24/7 at (866) 811-0999.
Corporate Account FAQs
How do I open a corporate account?
Call (866) 811-0999 or request account pricing with your travel pattern, authorized bookers and billing contact. Setup takes one call.
Is there a minimum volume to qualify?
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What are the payment terms?
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Can several people book on one account?
Yes — assistants, office managers and travelers can all be authorized.
Can rides be coded to departments or clients?
Yes, with cost centers and trip notes applied per ride.
Is gratuity billed separately?
No. Gratuity, taxes and tolls are included in every rate.
Can we set recurring rides?
Yes — standing reservations hold the route, day, time and vehicle class.
Can a visiting client’s ride be billed to us?
Yes. Guest rides bill to the host company.
Can we use premium vehicles on the account?
Yes — S-Class, Maybach, Rolls-Royce and armored vehicles are all bookable on a corporate account.
Do you cover conventions and multi-day programs?
Yes, quoted as one project and invoiced with the month.
What if a traveler’s flight changes?
Arrivals are flight-tracked and adjusted automatically; departures are changed by a call to dispatch.
Can travelers book in the app?
Yes, and it still bills to the account.
Open a Corporate Account
Request account pricing · Call 24/7: (866) 811-0999 · Head office: 5600 N River Rd, Suite 800, Rosemont, IL
Related: corporate and convention transportation · executive limo service · convention transportation · airport transportation · hourly chauffeur service · our fleet
